How to Successfully Conduct a Board Room Meeting

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A board meeting is an official gathering that brings together the top executives of an organization to discuss governance, oversight and decision-making. These meetings may be held regularly (such as monthly or quarterly) or ad hoc, according to the urgency of the matter.

A well-organized agenda for meetings ensures that the boardroom meeting flows smoothly and that all important issues are discussed within the time allowed. It is crucial to keep minutes of meetings short and clear so that any board members can review them later, or forward them to other stakeholders.

The most productive meetings end with a list of follow-up tasks and actions for the board members to work on between meetings. Boardable’s Minutes Maker features allow you to quickly draft minutes of board meetings to distribute, while the Task Manager allows you to assign specific tasks to individual board members. Ensure that attendees are aware of their roles and responsibilities by handing out minutes on time, and in the ideal case within the week after your next meeting.

It’s also important to create a culture of cooperation and respectful communication. Encourage different viewpoints, and utilize the tools for communication available on the board portal to encourage active listening and avoid miscommunications.

It’s recommended to hold regular informal meetings outside of the boardroom to foster camaraderie, and to allow for more conversational exchange at formal meetings. This is especially helpful in the event that your company has global reach. You can also bring the board to operational locations to see how things are executed at the ground. This can help the board to become more involved in the business and boost the company’s bottom line.