How to Share and Edit Your Data Safely
It’s important that you share your files safely when dealing with hypersensitive information. Make sure you only share your data with people who require it. This will reduce the chance that a significant portion of your information falls into the wrong hands in the case of a breach. Additionally, you should utilize devices that block unauthorised editing of files. It is possible to use software to secure files when you are working with a colleague using an Excel spreadsheet. This safeguards the file from malicious or accidental changes and ensures that the numbers are correct.
It’s also a great idea to mark your files with a watermark, that adds a further layer of protection and helps you track who is using your files. In addition, you can add an expiration date on download links, and then deactivate access to a file after a specific amount of time. This will stop hackers or even employees with no authorization to keep personal information longer than they are permitted to keep it according to company policies. When you no longer require a file, you should create an instruction manual to guide your staff on how to delete it several times (like shredding the file using digital technology and degaussing) to ensure that it isn’t capable of being resurrected in the future.
The sensitive information stored on your devices, whether student data, research data or well-crafted spreadsheets and other documents is extremely valuable. One mistake and your sensitive data could be released in the wild for anyone to snoop on, causing financial damage or loss to your reputation.
No Comments